Software development: Paying smarter to play harder

Summary

Streamlining spend management for a leading software company developing augmented reality games.

Challenge

The company lacked a payment solution fit for its growing team. Sharing one card across the company was hard to track and led to fraud. To mitigate this exposure risk, their accounting operations lead began making all purchases herself. She was responding to requests across time zones and on weekends to keep business moving. “I was basically a 24-hour payment service,” she said.

Solution

Onboarding with Extend ended the accountant’s overtime. Instead of asking her to make a purchase, employees now request a virtual card. “All I have to do is push a button to approve it,” she shared. For software subscriptions, she prefers creating auto-refill cards to manage credit limit exposure.

Outcome

Streamlined payment process. Requesting and creating virtual cards in the app is easy and supports an organized spend tracking system for smooth reconciliation.

Secure online payments. Using unique virtual cards for online purchases keeps the primary card number secure, reducing the hassle of fraud.

Smarter subscription management. Creating one auto-refill card per subscription limits exposure to only the payment due each month, instead of the full year’s cost.

Countless administrative hours saved. By no longer manually managing purchases on one credit card, accounting teams have time to focus on more important tasks.

"For every single online purchase, we pay with a virtual card. They’re easy to create and it mitigates our risk.”